Volunteer Administration Team Leader

What will you be doing?

What would you be doing? 

Team Management: An administrative team leader is responsible for managing a team of administrative professionals. This involves tasks such as hiring, training, scheduling, and performance evaluation. Workflow Coordination: Organizing and prioritizing tasks within the administrative team to ensure that work is completed accurately and on time. This may involve delegating tasks, setting deadlines, and monitoring progress. Process Improvement: Continuously seeks ways to streamline administrative processes and improve efficiency. Implementing new tools, technologies, or workflows to enhance productivity within the team. Communication Liaison: Acts as a liaison between the administrative team and other departments within the organization Ensure clear communication channels are maintained and that any issues or concerns are addressed promptly. Problem Solving: Handles any challenges or issues that arise within the administrative team, such as conflicts between team members, resource constraints, or procedural roadblocks. Work to find solutions and keep operations running smoothly Performance Management: Monitors the performance of team members and provides regular feedback to help them improve.  Policy Implementation: Ensures that administrative policies and procedures are followed consistently within the team. They may also be responsible for updating or revising policies as needed to align with organizational goals and best practices. Collaboration: Works closely with other leaders and departments within the organization to coordinate administrative support and contribute to overall organizational goals and initiatives.

What are we looking for?

Leadership: Strong leadership skills involve setting a clear vision, providing direction, and fostering a positive work environment.

Communication: Excellent verbal and written communication skills are crucial for conveying information effectively, providing feedback, and facilitating collaboration among team members 

Organisational Skills: Strong organisational abilities are essential for managing multiple tasks, prioritising workloads, and ensuring that deadlines are met. 

Problem-Solving: The ability to identify issues, analyse root causes, and develop effective solutions is vital for overcoming challenges and improving processes within the administrative team.

Decision-Making: An administrative team leader must be able to make sound decisions quickly and confidently, considering various factors such as priorities, resources, and potential outcomes.

Adaptability: Flexibility and adaptability are key traits for an administrative team leader, as they must be able to respond effectively to changes in priorities, circumstances, or organisational needs.

Attention to Detail: Paying close attention to detail is important for ensuring accuracy and quality in administrative tasks, documentation, and communication.

Time Management: Effective time management skills enable an administrative team leader to juggle multiple responsibilities and meet deadlines consistently. 

Tech Savvy: An administrative team leader should be comfortable using various office software, communication platforms, and project management tools to streamline workflows and enhance productivity.

Strategic Thinking: The ability to think strategically and align administrative activities with the broader goals and objectives of the organization is essential for driving success and adding value as an administrative team leader.

Experienced: At last three years experience of engaging, mentoring and working with young people in a professional setting 

What difference will you make?

As an administrative team leader, you will be helping the organisation be able to flow smoothly so that tasks can be completed fully allowing the running of the organisation which will provide the experience for the children to be more polished and impactful.