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Join our dynamic team as an Executive Assistant and play a pivotal role in supporting our top executives at an exciting time of growth
Overview
Salary
£67000 - £80000
Location
London, England, United Kingdom,
Expires
Expires at anytime
Embark on a career journey with a forward-thinking company that is at the forefront of innovation. As a key contributor to our executive team, you will become the linchpin for our CTO, CPO, and CMO, ensuring their schedules are impeccable and their projects are running smoothly.
Role Summary:
- Manage complex, changing schedules across multiple time zones for top executives.
- Strategically structure executive schedules and coordinate all meeting materials.
- Draft project plans, memos, and track action items.
- Create presentations and reports that effectively communicate key ideas.
- Build and maintain productive internal and external relationships to support administrative and collaborative tasks.
- Address challenges proactively to facilitate efficient communication and project execution.
- Plan and manage smart travel itineraries.
- Lead the ownership of workshops from planning to facilitation.
- Manage communication platforms, ensuring priorities are flagged and addressed promptly.
- Organize and manage company-wide events such as all hands and town hall meetings.
Role Requirements:
- At least 4 years of experience in executive support.
- Exceptional organizational, record-keeping, and documentation skills.
- High emotional intelligence with excellent listening and communication abilities.
- Strong writing, editing, project planning, and time management skills.
- Proactive problem-solving with critical and creative thinking.
- Proficiency in Google Workspace, Microsoft, Mac software, Slack, Jira, Trello, or similar tools.
- Responsiveness to emails and messages.
- Knowledge of Russian and project management experience are pluses.
Salary Range:
- UK: ₤67,000 - ₤80,000 gross per year, with variations based on skills and experience.
We are looking for a long-term EA partner to our CTO, CPO and CMO to manage their complex schedules. This person needs to be a self-starter who demonstrates a strong sense of ownership in their work and is also capable of leading complex team projects.
Your Experience
Must have:
- At least 4 years of providing executive support or other related professional experience.
- Exceptional skills in organising information, record-keeping, and documentation.
- A high degree of emotional intelligence in listening and communication.
- Excellent writing, editing, project planning, and time management skills.
- Critical, creative thinking, proactive problem solving, and the capacity to exercise considerable judgment and initiative.
- Proficiency in Google Workspace or comparable Microsoft and Mac word processing, spreadsheet and presentation software.
- Proficiency with Slack, Jira, Trello, or similar task and team management tools.
- Very responsive to email, Slack and other requests.
Nice to have:
- Our Engineering and Product organisations are based across Western and Eastern Europe, so proficiency in Russian is a plus.
- Project management experience is desirable
What you'll be doing
You'll be responsible for:
- Running complex and constantly changing diaries, strategically structuring schedules based on current priorities, across time zones, and ensuring the executives are on time & prepared.
- Coordinate the diary and organising all agendas and materials, circulating and chasing up any resulting actions
- Drafting project plans and memos, identifying priorities, tracking action items and communicating status reports.
- Creating comprehensive presentations and reports.
- Forming productive relationships internally and externally and leveraging these to coordinate administrative work, manage collaborations, gather required information, and provide reports as needed.
- Working on assignments requiring considerable organisational skills, initiative, and critical judgment with an understanding of the stakes and key members involved or impacted.
- Proactively addressing potential challenges or obstacles to ensure efficient execution of ideas and communications.
- Smart travel planning; creating sensible travel itineraries that work both for the individuals and the business.
- Ensure effective communication across the teams you support.
- End-to-end ownership of workshops; working with executives to plan agendas, prepare materials & facilitate.
- Ensure that all communication platforms are managed, and priorities are being flagged & responded to promptly on behalf of the executives and to the executives.
- Run and manage Company all hands and team level town halls
Salary Range:
UK - ₤67,000 - ₤80,000 gross per year.
Ranges may vary depending on your skills, competencies and experience.
