Executive Assistant

We Are Redefining How People Approach Their Health

ZOE is the science and nutrition company on a mission to improve the health of millions. ZOE changes lives through its membership, which combines personalised advice and support to help people make smarter food choices every day. Created by the world’s top scientists, ZOE’s approach has been proven through clinical trials published in Nature Medicine. We are a remote-first, high-growth scaleup backed by founders and investors who have built multi-billion dollar companies and share our vision. Running the world’s largest nutrition science study allows us to combine our novel research with cutting-edge AI to support over 120,000 members. 

We passionately believe in giving people the information they need to feel better today and live longer and healthier lives. We extend our industry leading influence through publishing our research in the world’s leading scientific journals, and bringing advice to millions through our social media channels and our chart-topping ZOE Science & Nutrition podcast.

Our team of ZOEntists is at the heart of everything we do. Together, we’re building a culture rooted in ownership, inclusivity and transparency, where ZOEntists are passionate about delivering great results, having an impact, and learning quickly in the open. We want our teams to have the freedom to make long-term, high-impact decisions, and the well-being of our teammates and the people around us is a top priority.

Visit our career page to learn more.

About the role:

As an Executive Assistant at ZOE, you will be responsible for providing comprehensive administrative support to senior leadership, assisting in daily office management tasks, and ensuring smooth operations within the executive suite. The ideal candidate must possess exceptional organisational skills, impeccable attention to detail, and the ability to prioritise tasks effectively.

You’ll be…

Calendar Management: Manage and maintain executives' schedules, including arranging appointments, meetings, and conferences. Coordinate travel arrangements and accommodations as needed. Communication: Serve as the primary point of contact for internal and external communications on behalf of the executives. Handle emails, and correspondence with professionalism and discretion. Administrative Support: Provide administrative support such as drafting documents, preparing presentations, and conducting research as requested. Assist with the preparation of reports and presentations for meetings. Information Management: Maintain accurate records and files, including confidential information. Organise and prioritise incoming documents, emails, and other communications for timely response. Meeting Coordination: Coordinate and schedule meetings, prepare agendas, and take minutes when necessary. Ensure that executives are well-prepared for meetings with relevant materials and information. Confidentiality: Handle sensitive information with the utmost confidentiality and discretion. Maintain a high level of professionalism in all interactions and communications. Project Support: Assist executives in managing various projects by tracking deadlines, coordinating tasks, and providing logistical support as needed.

We think this role would be a great fit if…

You're an experienced Executive Assistant with relevant C-suite and startup experience. Excellent communication and interpersonal skills, with the ability to interact effectively with executives, colleagues, and external stakeholders. You've supported more than one individual at a time, excelling at organising multiple people, managing workload and juggling conflicting priorities/expectations effectively - you love to make people’s working lives easier. You're helpful, proactive, approachable, and adaptable detail-orientated multitasker and problem solver. You're comfortable with ambiguity with the ability to adapt and learn quickly in a fast-paced environment. You're confident with remote working, comfortable with technology and associated tools (Slack, Google Workspace, Notion, PandaDoc, Zoom etc). Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. You have some event management experience including corporate and social events. High level of discretion and confidentiality when handling sensitive information.

These are the ideal skills, attributes, and experience we’re looking for in this role. Don’t worry if you don’t tick all the boxes, especially on the skills and experience front, we’re happy to upskill for the right candidate. 

Life as a ZOEntist – what you can expect from us:

As well as industry-benchmarked compensation and all the hardware and software you need, we offer a thoughtfully-curated list of benefits. We expect this list to evolve as we continue supporting our team members’ long-term personal and professional growth, and their wellbeing. 

Remote-first: Work flexibly – from home, our London office, or anywhere within the EU 

Stock options: So you can share in our growth 

Paid time off: 28 days paid leave (25 holiday days, plus 2 company-wide reset days, and 1 “life event” day) 

Enhanced Parental Leave: On top of the statutory offering

Flexible private healthcare and life assurance options

Pension contribution: Pay monthly or top up  – your choice. 

Health and wellbeing: Like our Employee Assistance Program and Cycle to Work Scheme

Social, WFH, and Growth (L&D) budgets. Plus, multiple opportunities to connect, grow, and socialise 

We’re all about equal opportunities 

We know that a successful team is made up of diverse people, able to be their authentic selves. To continue growing our team in the best way, we believe that equal opportunities matter, so we encourage candidates from any underrepresented backgrounds to apply for this role. You can view our Equal Opportunities statement in full here. 

A closer look at ZOE Think you’ve heard our name somewhere before? We were the team behind the COVID Symptom Study, which has since become the ZOE Health Study (ZHS). We use the power of community science to conduct large-scale research from the comfort of contributors’ own homes. Our collective work and expertise in biology, engineering, and data/nutrition science have led to multiple breakthrough papers in leading scientific journals such as Nature Medicine, Science, The Lancet, and more.

Seen ZOE in the media recently? Catch our co-founder Professor Tim Spector (one of the world’s most cited scientists) and our Chief Scientist Dr Sarah Berry on this BBC Panorama, and listen to CEO Jonathan Wolf unpack the latest in science and nutrition on our ZOE podcast. 

Oh, and if you’re wondering why ZOE? It translates to “Life” in Greek, which we’re helping ZOE members enjoy to the fullest.