Executive Assistant (Personal Assistant)

ABOUT AVANT ARTE

Avant Arte is a curated marketplace that makes discovering and collecting art radically more accessible for a new generation. Our team of passionate experts collaborate with leading contemporary artists from across the globe to create bespoke limited-edition artworks to browse and collect. We began as a cult blog of contemporary artists and since 2015 we've grown our community to over 3.3 million strong across more than 100 countries. We're proud to collaborate with leading contemporary artists to create limited edition works - from sculpture editions and works on paper to NFTs and hand-finished silkscreen prints.

OUR CULTURE

We’re a small team with really big ambitions, both for what we want to achieve and also the environment we’re building. We want to create a company that remains thoughtful as we scale and tries to be genuinely progressive in how we operate. We want people to really own what they do and be given the autonomy and freedom to make mistakes, learn, and create something meaningful.

We all work incredibly hard because we really care about what Avant Arte is here to do – we’re looking for exceptional people who are proactive, hungry to learn, and want to put their pride in our collective achievements.

We know that creating an inclusive environment that promotes and values diversity is critical if we want to build something with impact and meaning. We believe that having diversity in age, background, gender identity, race, sexual orientation, physical or mental ability, ethnicity, and perspective will make us an infinitely better company. We were shortlisted for Women in Tech’s Best Employer - Small Company and Best Benefits, and Otta’s top 100 startups to work at.

WHAT WE NEED

We’re seeking an Executive Assistant, working directly with our CEO, who has exceptional organisational ability, great written and verbal communication skills, and a proactive mindset to support our London-based CEO on a full-time basis. Working closely with the CEO and engaging across departments, you will be responsible for managing daily schedules and task lists, coordinating high-priority meetings, and handling confidential information with professionalism. Additionally, you will assist on travel planning, email copywriting and proofreading, and liaising with internal and external stakeholders.

Key responsibilities:

• Executive support: Providing day-to-day support to the CEO, including managing schedules, coordinating meetings, and handling confidential communications. Key tasks include:
• Organising and prioritising the CEO’s calendar to ensure efficient time management
• Preparing meeting agendas, taking notes, and tracking action items
• Filtering and responding to high-priority communications on behalf of the CEO

• Stakeholder liaison: Acting as a trusted representative of the CEO in interactions with internal and external stakeholders. Responsibilities include:
• Building and maintaining strong relationships with department leads and external partners
• Communicating key updates and decisions to relevant stakeholders
• Managing follow-ups and ensuring stakeholders are aligned with the CEO's objectives

• Administrative efficiency & optimisation: Streamlining administrative processes to support the CEO’s effectiveness and overall business efficiency. Responsibilities include:
• Improving tools and processes to improve information flow and communication
• Anticipating the CEO’s needs and proactively addressing potential challenges

• Special Projects: Assisting with high-impact projects aligned with the CEO's priorities, for example:
• Supporting project planning and tracking progress to ensure alignment with timelines
• Conducting preliminary research and preparing reports to inform decision-making

The main skills we’re looking for are:

• Exceptional organisational skills and attention to detail
• Proactive problem-solving and adaptability
• Excellent written communication and interpersonal skills
• Project management capability

We think you’ll probably have:

• 2-4 years of experience in an executive support role (e.g., as an Executive Assistant, Chief of Staff, or in a similar role supporting C-level executives).
• Experience working in a high-growth startup or dynamic environment where adaptability and multitasking are key to success.
• A proven ability to manage complex projects and handle confidential information with discretion and professionalism.
• A proactive, hands-on approach with a willingness to tackle new challenges and make a meaningful impact within the organisation.
• Strong interpersonal skills and experience liaising with diverse stakeholders, both internal and external, across various levels.

BENEFITS INCLUDE:

• Salary of approximately £30-40k dependent on experience
• Generous equity allowance
• Private Healthcare (UK)
• Enhanced pension contributions and parental leave policies 
• 25 days of holiday plus four extra company wide days on Kings Day (national holiday in the Netherlands which falls in April) and for our winter office closure from 25th December to 1st January
• L&D budget of €1000 per year per employee
• Regular company socials